Reimbursement Requests

This is a reimbursement process for required equipment repairs.  All costs for services rendered by the service provider must be paid in full by the Business Enterprise Facility Operator before submitting a Reimbursement Request to the Division of Blind Services, Office of the Comptroller, DBS Fiscal Section.

It is the responsibility of the Business Enterprise Operator to ensure that all required documents have the necessary information and statements affixed to them.

All submissions for repair reimbursements must be received by the Division of Blind Services State Office, Office of the Comptroller, DBS Fiscal Section, before an invoice reaches 60 days old.

Submit the following completed documents to request a reimbursement:

  1. A copy of the MyFlordaMarketPlace registration confirmation page must be submitted with the first reimbursement request of a new Business Enterprise Facility Operator or after any changes have been made to a Business Enterprise Facility Operator’s information and their MyFlordaMarketPlace registration has been updated.
  2. Reimbursement Request Form (DBS – 702 (Rev.09/09)
  3. An original Invoice with qualifying notation statements. (Copies and faxes are not accepted.)
  4. Proof of payment.

MyFloridaMarketPlace Registration:

Before a reimbursement request is submitted, a Business Enterprise Facility Operator must have registered their company on MFMP (My Florida Market Place) at: https://vendor.myfloridamarketplace.com

The information provided on the Reimbursement Request Form 702 must match the registered information at My Florida Market Place to ensure that there is no delay in processing your reimbursement request. The company name must appear in the remittance address when registering on MFMP.

Mailing Address to submit a reimbursement request:

Mail all Reimbursement Requests with supporting documentation to:

Department of Education
Division of Blind Services
Office of the Comptroller,
DBS Fiscal Section.
924-D Turlington Building
325 West Gaines Street
Tallahassee, Florida 32399-0400

Overview of the Reimbursement Process:

The reimbursement process usually takes 2 weeks before the Facility Operator can expect to receive a reimbursement warrant, but at times it can take longer. 

Delays in the reimbursement process occur when a reimbursement request is pulled for an audit and during the State of Florida’s fiscal year change over. 

The State of Florida’s fiscal year is from July 1 to June 30.  During the change over to a new fiscal year’s budget the reimbursement process can take 4 to 6 weeks.

Repair Reimbursement Correction Report:

The Repair Reimbursement Correction Report is sent to a BBE Operator when errors are found on a submitted Reimbursement Request Form or the attached Original Invoice and documentation.  When received, the errors must be corrected and any additional notations must be added to the form or the invoice.

When the corrected documents are received by the Office of the Comptroller, DBS Fiscal Section, they will be checked for compliance with the corrections requested.  If only some of the errors were corrected a second request will be sent back to the BBE Facility Operator.  Failure to comply with the second request for corrections will result in a denial of payment for the request.

General Additional Information:

To avoid delays in the processing of a Reimbursement Request, check that all required documents and additional documentation and notation statements are in compliance.
Review the Instructions for all specific audit points:

  • Reimbursement Request Form Instructions (702i Rev 08-11)

Link to FORMS: