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Division Policy 6.01

SUBJECT

Requesting and Authorizing Purchases

EFFECTIVE DATE

January 2, 2006

REVISION DATE

January 18, 2013

EXPIRATION DATE

This policy will be reviewed and updated as needed.

PURPOSE

To ensure proper fiscal accountability

AUTHORITY

34 CFR 361.50(e)

POLICY

It is the policy of the Division to assign authorized staff to make requisitions, and other staff to approve such services.  When a staff person who normally approves services must request a requisition, s/he must ensure that it is approved by the authorized approver.  Under no circumstances will division staff both write a requisition and approve purchases, nor will a person approve a purchase for client(s) on their caseload, nor will a DBS employee be assigned to work with (in any capacity) , authorize or approve services for a family member.  Family is described as an employee’s spouse, parents, grandparents, brothers, sisters, children and grandchildren of either the employee or spouse.

Original signed by Joyce Hildreth, Director, on September 16, 2009.